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THE FINE PRINT
Your
main responsibility is to fill the bar and keep it full
from 5pm until close (10pm) on the agreed upon evening.
You are to market your night on your own, but you must
at least send an Evite to a minimum of 100 people. Once
you decide you want to raise funds for your charity by
being a guest bartender at grapevine and we agree to
host your event, you will be sent a copy of the
grapevine Evite. Send any additional text you'd like to
add to melanie@grapevinewinebar.com. Then, when your
Evite is the way you like it, click on "Invite More
People" and add your email addresses.
IF
YOUR EVITE HAS UNDER 100 INVITEES WITH LESS THAN 2 WEEKS
TO GO BEFORE YOUR EVENT, WE MAY CANCEL THE EVENT.
So get on top of it and stay on top of it. This is your
ONLY responsibility prior to the event. Sending your own
emails, making flyers, calling people and any other
method you'd like to employ is also recommended.
THE NIGHT OF THE EVENT:
You (and everyone helping you) come in at 4pm to train
and prepare. You'll be taught how to use the register,
pour drinks, learn where everything is and understand
how the night will work. The event begins at 5pm. After
that, you work hard and have a ton of fun.
THE FUNDRAISING:
You will raise funds through tips! The tips will be
split with the grapevine bartender on duty 50%/50%. They
are, after all, working a regular shift on their regular
job, so they need to make their regular income.
grapevine bartender tips are capped to keep it fair for
them and the charity. Here's the rule: 50/50 split up to
$250 gross tips ($125 each) then everything over $125
goes to the charity. Also, if the register is short it
is made up out of the tips. After the night, your share
will be sent to the charity of your choice by us (we
will send a check to the charity within one week of
your event with a note explaining the night, who raised
the money and how - NOTE: WE DO NOT WRITE CHECKS TO
INDIVIDUALS, so come with your charity's information in
hand). It is best to choose the charity ahead of time to
allow them the chance to bring people, too (thereby
helping you fill the room and strive for the highest
sales). Prior to the event, please provide us with a
contact person and contact information at the charity.
NOTE
1: TIPPING
is the primary source of fundraising here. Please make
your friends aware of this. When there are multiple
forms of fundraising (raffles, door donations, etc.) it
detracts from the tipping; therefore, we generally don't
allow those other activities. Please focus your energies
on the bartending and tipping. You will raise plenty of
money AND have fun. When you try to do too many things,
you won't have as much fun.
NOTE
2: TAKE THE MARKETING SERIOUSLY.
There's nothing more depressing for all of us when you
show up but your friends don't. We book far in advance
in order to give you time to get it together. It takes a
good amount of work to pull off any successful event.
WHO'S
ELIGIBLE?
Any grapevine customer, age 21 or over, who thinks they
have the marketing ability to fill our bar for a night
and raise money for charity. Each event includes 2-3
participants and a grapevine bartender.
A
FEW SUGGESTIONS:
-
Get the Evite out ASAP.
-
Get 1 to 2 other people to do it with you. No
more than 3 total as it gets to be too much to
handle for grapevine staff.
-
When choosing these people, try to diversify the
crowds, utilizing each bartender for their access to
different networks of people. This will help you get
more people to the event.
-
Be sure to contact and invite organizers from the
charity. They have their own networks and marketing
lists and can help make the event more successful.
They may also want to bring information about the
charity to the event.
-
There are two keys to raising a lot of money: 1.
Get a lot of people there early (5pm) 2. Keeping
them there late (10pm).
-
Please DO NOT wear open toe shoes or heels! You
will regret it!
-
Have fun with it! If you're having fun, they're
having fun. And if they're having fun, they stay
longer and tip more.
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